Village Clerk Treasurer
Michael E. Stegmeier
Lancaster NY 14086
8:30 a.m. – 4:30 p.m.
The fiscal year for the Village of Lancaster runs from June 1 through May 31.
Village Clerk Services
- FOIL Requests
- Receive payment of Village Taxes – Due July 1st every year.
- Receive payment of Sewer Maintenance Bills – Due August 10th, December 10th, and April 10th.
- Village Tax Search Certificates for the sale of a Village-owned property. A Village Tax Seach Certificates requires:
- A payment of $50 (cash or check)
- A Smoke Detector Affidavit
- A Compliant Sewer Inspection. The sellers can contact the Department of Public Works at 716-683-1028 to schedule a Sewer Inspection.
- Death and Birth Certificates
- Solicitor’s Permits – a permit is required for solicitation in the Village of Lancaster
- Notary Public
- Village Board Meetings
- Certificate of Appropriation for the Historical District
- Food Truck Permits
- Zoning Board Appeals
- Open Container Permits – Keysa Park
- Reservations for the Keysa Park Pavillion should be made through the Town of Lancaster Recreation Department at 716-684-3320
- Garage Sale Permits
- Sign and banner requests should be directed to the Department of Public Works.
Sewer Billing Information
Sewer Bill Due
August 10, 2023
10% penalty for late payments
You can now view your sewer bill and access your sewer billing information on our website. You can look up payments made and pay any current amounts due by clicking on the button below.
Property Tax Information & Billing
Please read the following before clicking on ‘Pay Taxes’
This option has been made available to allow for the payment of Village taxes online.
When using your credit card to make a payment on taxes, there is a 3% fee charged by the banking institution for processing. The fee is not charged by the Village of Lancaster.
When making a payment, please have your tax bill in front of you as a reference.
Payments may be entered for the full amount of taxes due.
A partial payment of at least one half of the amount due (rounded up to the nearest penny) is accepted for those property owners who have difficulty making payment in the full amount of taxes due. If making a partial payment, you can only make up to two (2) payments. The second installment must be for the remaining balance including any penalties.
Penalties will apply to all unpaid balances after July 3rd according to the penalty schedule listed on the front of your tax bill.
All payments must be made in accordance to the rules listed above. Any payments made in excess of the full tax amount due, or for less than the required partial payment amount, WILL BE REVERSED against the credit card account entered for the transaction! If this occurs, it will be considered that no payment was made, and applicable penalty charges will accrue according to the penalty schedule.
No payments will be accepted after October 31st. Any payments entered after this date will be automatically rejected or reversed if necessary. On November 1st, any unpaid taxes are sold to Erie County, and the County’s partial payment rules and penalty schedule will apply.
Should you require further assistance, you may contact the Village Clerk’s office at (716) 683-2105.
Town of Lancaster Services
The following services are offered at the Town of Lancaster Clerk’s Office:
21 Central Avenue
Lancaster, NY 14086
- Disabled Parking Permits
- Marriage Licenses
- Dog Licenses
- Fishing/Hunting Licenses
- Bingo Licenses
Cynthia A. Maciejewski
Tyler D. Sojka
Tammie Malone Schaefer
Arthur A. Herdzik
Town of Lancaster Assessor
The Town of Lancaster Assessor’s Office does the property tax assessments and exemptions for both the Village and the Town of Lancaster
Online Garage Sale Permit
Please Complete the Form Below.
The Clerk’s Office is open Monday-Friday.
Please give us 1-2 days to process your request.
Your Signed Permit will then be mailed to you and it is free of charge.
Please read the Permit Terms/Contract
Reminder: This is for VILLAGE Residents only.
Complete the Permit Application
Petition for Certificate of Appropriateness
Why do I need a Certificate of Appropriateness?
It is a matter of public policy in the Village of Lancaster that the protection, enhancement and perpetuation of landmarks and historic districts is necessary to promote the economic, cultural, educational and general welfare of the public. Inasmuch as the identity of a people is founded on its past, and inasmuch as Lancaster has many significant historic, architectural and cultural resources which constitute its heritage, the Village of Lancaster intends to:
- Protect and enhance the landmarks and historic districts which represent distinctive elements of Lancaster’s historic, architectural and cultural
- Foster civic pride in the accomplishments of the
- Protect and enhance Lancaster’s attractiveness to visitors and the support and stimulus to the economy thereby
- Ensure the harmonious, orderly and efficient growth and development of the
When is a Certificate of Appropriateness required?
No person shall carry out any exterior alteration, restoration, reconstruction, demolition, new construction or moving of a landmark or property within a historic district, nor shall any person make any material change in the appearance of such a property, its light fixtures, signs (permanent or temporary), sidewalks, fences, steps, paving or other exterior elements visible from a public street or alley which affects the appearance and cohesiveness of the historic district, without first obtaining a certificate of appropriateness from the Historic Preservation Commission.
No building permit shall be issued for such proposed work until a Certificate of Appropriateness (CoA) has first been issued by the Historic Preservation Commission (HPC). Failure to obtain or adhere to a Certificate of Appropriateness for alterations is a violation of the Code of the Village of Lancaster and subject to fines and reversal of the unauthorized alterations.
There is no fee to obtain a Certificate of Appropriateness (CoA).
What to include with your application:
The Historic Preservation Commission provides an application and a checklist to assist you in petitioning for a CoA.
To complete the application please provide: D The address of the property
D Contact information for the applicant AND the owner of the property (if not the applicant), and contractor(s) if available.
D A concise, detailed description of your project (use additional sheets is necessary.) Please include BOTH a phone number AND e-mail address for contact purposes.
- Any additional materials needed to illustrate your proposal, such as current or historical photographs; drawing, renderings, elevations or surveys; product specification sheets or samples; historical evidence or research findings, etc. Where the proposal includes signs or lettering, provide a scale drawing showing the type of lettering to be used, all dimensions and colors, a description of materials to be used, the method of illumination and a plan showing the sign’s location on the
D Any other information that may be useful for the HPC to visualize the proposed work – including an existing photo of the property.
- Sign and date the application
What happens next?
Once your materials are received, a hearing will be scheduled to take place during the next regularly scheduled public meeting of the Village of Lancaster Historic Preservation Commission, which takes place on the second Wednesday of each month at 7:00pm in the upstairs Council Chambers of the Municipal Building. You or someone representing your project is expected to attend to present your proposal and answer any questions from the board.
How does the Historic Preservation Commission evaluate my petition?
Due to the diversity of project types, building details, and historical information to be considered, each petition is evaluated on a case-by-case basis using all applicable standards and criteria to determine whether a proposed alteration is appropriate to a specific property.
Each property in the district is documented with one or more professionally prepared Historic Resource Inventory forms, which detail the property’s architectural and historical significance, and which serves as a basis for the HPC’s evaluation of your proposal. A copy of the inventory form may be provided to you upon request.
According to Chapter 184 of the Code of the Village of Lancaster, the HPC shall not consider changes to interior spaces, unless they are open to the public, or to architectural features that are not visible from a public street or alley. The HPC’s decision shall be based on the following principles:
- Properties which contribute to the character of the historic district shall be retained, with their historic features altered as little as
- Any alteration of existing properties shall be compatible with its historic character, as well as with the surrounding district.
- New construction shall be compatible with the district in which it is
In applying the principle of capability, the HPC shall consider the following factors:
- The general design, character and appropriateness to the property of the proposed alteration or new
- The scale of proposed alteration or new construction in relation to the property itself, surrounding properties and the
- Texture, materials and color and their relation to similar features of other properties in the
- Visual compatibility with surrounding properties, including proportion of the property’s front fa9ade, proportion and arrangement of windows and other openings within the fa9ade, roof shape and the rhythm of spacing of properties on streets, including
- The importance of historic, architectural or other features to the significance of the
Other sections of the Code may also be applicable.
Furthermore, reference will be made to the United States Secretary of the Interior’s Standards for Rehabilitation, which pertain to historic buildings of all materials, construction types, sizes, and occupancy and encompass the exterior and the interior, related landscape features and the building’s site and environment as well as attached, adjacent, or related new construction. The Standards are to be applied to specific rehabilitation projects in a reasonable manner, taking into consideration economic and technical feasibility.
- A property shall be used for its historic purpose or be placed in a new use that requires minimal change to the defining characteristics of the building and its site and
- The historic character of a property shall be retained and The removal of historic materials or alteration of features and spaces that characterize a property shall be avoided.
- Each property shall be recognized as a physical record of its time, place, and Changes that create a false sense of historical development, such as adding conjectural features or architectural elements from other buildings, shall not be undertaken.
- Most properties change over time; those changes that have acquired historic significance in their own right shall be retained and
- Distinctive features, finishes, and construction techniques or examples of craftsmanship that characterize a property shall be
- Deteriorated historic features shall be repaired rather than replaced. Where the severity of deterioration requires replacement of a distinctive feature, the new feature shall match the old in design, color, texture, and other visual qualities and, where possible, materials. Replacement of missing features shall be substantiated by documentary, physical or pictorial evidence.
- Chemical or physical treatments, such as sandblasting, that cause damage of historic materials shall not be The surface cleaning of structures, if appropriate, shall be undertaken using the gentlest means possible.
- Significant archeological resources affected by a project shall be protected and If such resources must be disturbed, mitigation measures shall be undertaken.
- New additions, exterior alterations, or related new construction shall not destroy historic materials that characterize the The new work shall be differentiated from the old and shall be compatible with the massing, size, scale, and architectural features to protect the historic integrity of the property and its environment.
- New additions and adjacent or related new construction shall be undertaken in such a manner that if removed in the future, the essential form and integrity of the historic property and its environment would be unimpaired.
When will I find out if my CoA has been approved?
Following your hearing, or within 30 days of submission of your petition, the HPC will rule on your petition. Your petition may be approved as presented, approved with conditions (specific modifications or requirements that must be met in order for your proposed alterations to be appropriate and eligible for a CoA), tabled to a later meeting (usually pending more information) or denied.
You will also receive written notification of the ruling by mail. Copies of your ruling will be sent to the property owner (if the applicant is someone other than the owner) and the Building Department. If your petition is modified or denied, your notification letter will include an explanation.
Does my CoA expire?
The effective term of a CoA shall be limited to one (1) year from the date or issuance. Thereafter, an application for a CoA must be renewed.